Job Description

About the company

Utilus Partners is a fully remote, full-service sales and marketing agency specializing in working with clients in the luxury real estate investment field. Right now we are focused on two main clients: Equity Residences, a private equity fund that acquires luxury vacation homes for accredited investors, and Ki’ama Bahamas, a new fractional development on a private island in the Caribbean.

We provide comprehensive marketing and sales strategy execution, acting as a full-service marketing agency. Our expertise extends to managing sales and marketing remotely, handling everything from launching new funds to maintaining clients’ CRM systems.

Our team operates 100% remotely, ensuring flexibility and efficiency. As Utilus Partners continues to grow and our clients’ operations expand, we are looking for new team members to grow with us.

About the role

We’re looking for for a versatile hire that will work with the sales teams, operations team,  HubSpot team and outside marketing agencies. 

The hire can eventually become the right hand to the company President and take over her responsibilities so she can focus on the business growth. This is a crucial role in the company because it requires an understanding and a grasp of multiple systems and key processes to the client's success.

Responsibilities 

Create scalable processes for new product launches and ongoing products:

An example is: collaborate with sales and marketing teams to develop a detailed sales process map, including CRM status updates and email schedules. This will guide the current sales team and help train new members. A working knowledge of the HubSpot CRM and customer personas is required. The candidate will be trained on the specifics

Streamline marketing and sales operations:

• Develop content calendars and libraries to be shared with prospects. Work with sales teams to create relevant sales and marketing content and ensure timely communication with prospects.
• Send out marketing emails on time
• Follow up with content creators and other stakeholders to keep projects on track. Ensure any needed assistance from the team is provided.

Provide marketing and sales team support:

• Manage 3D modeling, topographic map creation, renderings, and photography. Work with operations teams to gather project requirements, find local professionals, and communicate requirements to ensure fund properties are presented optimally to potential investors.

Coordinate special projects like website design and redesign:

• Take charge of these projects by finding website developers, obtaining quotes, recommending the best options, compiling design requirements from stakeholders, and overseeing the project to ensure it is completed on time and within budget.

Handle day-to-day tasks:

• Manage tasks such as webinar creation and upload across multiple channels.
• Upload property photos on the website as we launch new properties
• Get on Zoom calls to meet with the team
• Complete HubSpot training to develop knowledge and skills required to perform the job well

Problem-solving and proposing solutions:

• Identify and implement improvements that impact the company's vision.

About you

If you are a self-starter who has grit and tenacity to improve organization processes. Take a process and come up with a solution on how to make it better or create a new one.

Be open to self-development and learning new systems. 

Eventually we want to create our own products and have an in – house marketing agency that can handle sales and marketing of these products. You will take ownership of these projects.  

• Background: project management experience especially in a fast – paced environment with multiple stakeholders. Preferred experience in the tech and advertising industries
• 4-5+ years of experience as a Project Manager, or similar, with a proven track record
• Knowledge of organizational effectiveness and operations management
• Familiarity with business and financial principles
• Marketing agency industry experience is a plus
• Experience using MS Office and G-Suite applications, particularly Excel/Sheets when it comes to project management
• Excellent communication skills. We launch properties in different time zones and cultures all over the world from Europe to Central America. You need to be able to communicate with these stakeholders and communicate our needs to photographers, videographers, and 3D modelers clearly and effectively. Our marketing, operations and web dev teams can be located anywhere from Europe to the United States and you need to be able to coordinate with them and oversee execution.
• Leadership ability
• Familiarity with HubSpot
• Outstanding organizational skills

What's in it for you?

• Starting salary is negotiable and depends on experience. The range is  $2,500-$3,500 with a possibility of a quarterly bonus based on performance. You will be an independent contractor responsible for your own taxes
• The right candidates’ performance will be rewarded with a promotion. The ultimate goal is to grow the agency client’s sales.
• Opportunity to travel to our portfolio properties for team meetings
• Bonus travel
• Flexibility
• Unlimited PTO contingent on discussion with the management
• Access to HubSpot training
• Access to IDEO Academy classes based on performance

How to apply?

Please click on the Apply button and complete the questionnaire to tell us about yourself and the systems you have worked with. Please include your Linkedin profile. If you are selected for an interview, we will reach out directly via email to schedule a screening call. 

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