Job Description
School Secretary Attendance and Registrar Location Mesa County, CO : JobID: 10097
Position Type: School Support Staff/Secretary
Date Posted: 11/13/2023
Location: Clifton Elementary
Date Available: 2023-24
Closing Date: Open Until Filled Job Title:
Secretary, School Attendance Pay Program:
Support Staff FLSA Status:
Non-Exempt Reports to:
School Principal(s) or Designee Pay Range:
CH 9 $19.08 - $21.22 Work Year:
207 Days / 8 Hours VISION: To Engage, Equip, and Empower Each and Every Student, Each and Every Day. SUMMARY : Operating under the general supervision of the school Principal(s), the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, students, and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information. They are also often a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Tasks Descriptions - Monitors and processes daily student attendance data entries in the student tracking database and maintains attendance records according to district policy. Generates a variety of attendance related reports for administrative staff and state compliance requirements. Issues timely attendance/illness letters and other correspondence providing customer service to attendance related communications. Provides substitute teacher assistance regarding attendance and general overall school lay-out and works with the Attendance Case Managers providing reports, information, and updates as needed.
- Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals, visitor sign in/out, and student/staff in-school contact as necessary. Facilitates general customer service assistance for staff, parents, visitors, vendors, and student questions and concerns. Answers the telephone throughout their day and is responsible for maintaining the automated calling system.
- Maintains timely updates to the student cumulative (CUM) files and student tracking database in accordance with district policy. Coordinates and documents new student enrollment, registration process, and oversees student transfer requests in compliance with School of Choice policy. Handles documentation process of student suspensions, withdraws, and expulsions. Oversees internal transfer of student CUM Folders to and from Pupil Records.
- Assists with the state mandated October Count through the generation of monthly and annual count reports and functioning as a contact person for the school's October Count event.
- Updates and generates Grade Report Cards then oversees the distribution of midterm and yearend Report Cards.
- Prepares a variety of reports, letters, and other communications as requested by administrators and/or teachers. Perform updates to the parent communication website School Connects and conducts other clerical duties as needed.
- Provides training, task assignment, and supervision for Office Student Aides as assigned.
- Performs the duties of the Health Assistant and/or Work Room Assistant in their absence.
- Prepares, compiles and submits data for annual CDE reports
- Perform other duties as assigned.
EDUCATION AND RELATED WORK EXPERIENCE : - High school diploma or equivalent and including courses in office technology and office skills
- Minimum of one year clerical and/or secretarial experience required. Experience in a school environment preferred
LICENSES, REGISTRATIONS or CERTIFICATIONS : - Criminal background check required for hire
- CPR and First Aid certifications within 60 days of hire
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES : - Exceptional customer service and public relations skills
- Strong oral communication and phone etiquette skills
- Strong written communication skills
- Personal computer and keyboarding skills
- Basic math and data entry skills
- Interpersonal relationship building skills
- Ability to manage multiple priorities with frequent interruptions
- Ability to listen effectively and take direction from multiple sources
- Ability to maintain confidentiality in all aspects of the job
- Ability to promote and follow Board of Education policies and building and department procedures.
- Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE : - Operating knowledge of and experience with personal computers and peripherals
- Operating knowledge of and experience with typical office equipment, such as, copier, fax machine, scanners, etc.
- Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
- Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within three months of hire
Salary & Benefits: View all salary schedules for the current school year at: Information regarding D51 Benefits can be found here: Email To A Friend Print Version
Job Tags
Work experience placement, Shift work,